Board of Education Policies

Section A: Foundation and Basic Commitments

Section A: Foundations and Basic Commitments

This section contains policies on the district’s legal role in providing public education and the basic principles underlying school Board governance. These policies provide a setting for all of the school Board’s other policies and regulations.

Policy Title	Policy	Regulations	Adopted
School District Legal Status	AA		06/15/2005 (Reviewed by PC 02/07/22)
Nondiscrimination	AC	AC-R	09/14/2021
Educational Philosophy	AD	AD-R	06/14/2005
Goals & Objectives	ADA	ADA-R	06/14/2005
Accountability & Commitment to Excellence	AE		06/14/2005

Section B: School Board Governance and Operations

This section contains policies on the school Board, specifically how its members are appointed or elected; how it is organized; how it conducts meetings; and how the Board operates. This section also covers bylaws and policies establishing the Board’s internal operating procedures.

Policy Title	Policy	Adopted
Evaluation of the School Board	BAA	06/11/2013
School Board Operational Goals	BA	6/11/2013
Legal Status	BB	06/11/2013
Code of Ethics	BCA	3/14/2023
Nepotism Policy	BCC	11/09/2021
Organization of the School Board	BD	12/09/2014
Board Officers	BDB	06/11/2013
Board - Superintendent Relations	BDD	06/11/2013
Board Committees	BDE	08/13/2019
Advisory Committees	BDF	06/11/2013
Advisory Committee - Multicultural	BDFA	06/11/2013
Advisory Committee - Special Education	BDFB	06/11/2013
Advisory Committee - School Health	BDFC	06/11/2013
Legal Services	BDG	03/04/2020
Board Consultants	BDH	06/11/2013
Board Meetings	BE	05/21/2018
Confidentiality	BECA	01/14/2014
Policy on Voting	BEDF	08/12/2014
Board Hearings - Appeal Proceedings	BEE	04/23/2015
School Board Retreats	BF	06/11/2013
School Board Policy Process	BG	08/13/2019
School Board Communication	BH	03/08/2022
School Board Member Services	BI	03/08/2016
Board Handbook	BIA	09/24/2018
School Board Legislative Program	BJ	06/11/2013

Section C: General School Administration

This section contains policies on the management of the school district and its schools, including such areas as line/staff relationships, administrative organization, systemwide reforms, special programs, and policy implementation. It also is the location of personnel policies for the superintendent, senior administrators (management team), and school principals.

Policy Title	Policy	Regulations	Adopted
Administration Organization	CC		07/15/2005 (Reviewed by PC 02/07/22)
School Building Administration	CF		6/7/2022
Evaluation of Principals / Building Administration	CFB	CFB-R	07/15/2005
School Climate	CFE		6/7/2022
Summer Programs	CGA	CGA-R	07/15/2005
Administration in the Absence of Policy	CHD		07/15/2005 (Reviewed by PC 04/04/22)
Administrative Reports	CL		07/15/2005 (Reviewed by PC 05/02/22)

Section D: Fiscal Management

This section contains policies on school finances and the management of funds, except for the financing of facility construction or renovation, which is covered in Section F. The sequence of these policies outlines an effective process for budget development and implementation.

Policy Title	Policy	Regulations	Adopted
Fiscal Management Goals	DA		10/11/2005 (Reviewed by PC 05/02/2022)
Annual Budget	DB		10/11/2005 (Reviewed by PC 05/02/2022)
Budget Planning	DBC		10/11/2005 (Reviewed by PC 05/02/2022)
Budget Priorities	DBD		10/11/2005 (Reviewed by PC 05/02/2022)
Budget Implementation / Transfers	DBI		10/11/2005 (Reviewed by PC 05/02/2022)
Funding / Proposals / Grants / Special Programs	DD		5/9/2023
Federal Awards	DDC	DDC-R	08/13/2019
Revenue From Investments	DFA	DFA-R	05/17/2022
Methodology For Supplement Not Supplant	DFAB	DFAB-R	2/4/2020
Authorized Signatures	DGA		10/11/2005 (Reviewed by PC 05/02/2022)
Fiscal Accounting & Reporting	DI		10/11/2005 (Reviewed by PC 05/02/2022)
Accounting System	DIA		10/11/2005 (Reviewed by PC 05/02/2022)
Types of Funds	DIB		10/11/2005 (Reviewed by PC 05/02/2022)
Financial Reports & Statements	DIC		10/11/2005 (Reviewed by PC 05/02/2022)
Audits	DIE		8/9/2022
Fiscal Accounting & Reporting for Fund Balance	DIF		06/14/2011
Procurement of Goods Services Policy	DJB	DJB-R	02/13/2024
Payroll Procedures / Schedules	DKA		10/11/2005 (Reviewed by PC 05/02/2022)
Expense Authorization Reimbursement	DKC	DKC-R	03/21/2017
Debt Management	DM		08/10/2010
School Properties Disposition	DN	DN-R	10/11/2005

Section E: Support Services

This section contains policies on non-instructional services and programs, particularly those on business management such as safety, building and grounds maintenance, office services, transportation, and food services. Some areas might correspond with existing administrative departments; other (e.g. safety program and management of material resources) may be interdepartmental in nature. This section is not intended to correspond with any district’s organization. Its purpose is to establish policy categories for a variety of support activities.

Policy Title	Policy	Regulations	Exhibit	Adopted
Non-Instructional Support Services	EA			8/9/2022
Environment & Safety Programs	EB			02/14/2006 (Reviewed by PC 05/02/2022)
Hazardous Materials	EBAB	EBAB-R		05/13/2022
Integrated Pest Management	EBAD	EBAD-R		05/19/2022
Asbestos	EBAE	EBAE-R		02/14/2006 (Reviewed by PC 05/02/2022)
Prevention of Disease / Infection Transmission by Contact with Bodily Fluids	EBBA	EBBA-R		02/16/2016
Accident Reports	EBBB			02/14/2006 (Reviewed by PC 05/02/2022)
Emergencies	EBC			06/11/2013
School Closings & Cancellations	EBCE	EBCE-R		02/14/2006
Buildings & Grounds Management	EC			02/14/2006
Buildings & Grounds Security	ECA			02/14/2006
Access to School Facilities	ECAB	ECAB-R	ECAB-E	04/12/2016
Backpacks, Bags, & Items At School Events	ECAC	ECAC-R		11/13/2018
Property Replacement / Restitution	ECAD	ECAD-R		02/14/2006
School Safety & Security	ECAE	ECAE-R		05/10/2022
Proper & Acceptable Use of Surveillance Cameras	ECAF	ECAF-R		05/10/2022
Green Product Cleaning Supplies	ECD			09/10/2013
Traffic & Parking Controls	ECE	ECE-R		02/14/2006
Energy Conservation	ECF	ECF-R		12/12/2023
Control of Materials & Equipment	EDB			02/14/2006
Use of School Materials & Equipment	EDC			02/14/2006
Student Transportation	EEA	EEA-R		02/14/2006
Student Conduct on the Bus	EEAEC	EEAEC-R		11/13/2014
Student Transportation in Private Vehicles	EEAG	EEAG-R		02/14/2006
Student Transportation Insurance	EEAH			02/14/2006
Food Service	EF	EF-R		02/18/2025
Wellness & Nutrition	EFA	EFA-R		06/11/2024
Copyright Compliance	EGAD	EGAD-R		02/14/2006
Electronic Mail	EGAEA			02/14/2006
Telephone Service	EGAEF	EGAEF-R		02/14/2006
Computerized Data Management Systems	EH		EH-E	04/28/2020
Records Retention and Disposal	EHB			04/12/2016
Electronic Signature	EHBA	EHBA-R		07/11/2019
Insurance Program/Risk Management	EI			02/14/2006

Section F: Facilities Planning and Development

This section contains policies on new construction as well as on related activities such as long-range planning; remodeling and modernizing facilities; leasing, and renting, and closing buildings to meet the needs of growth and change.

Policy Title	Policy	Regulations	Adopted
Facilities Development Goals	FA	FA-R	02/14/2006
Facilities Planning	FB		02/14/2006
Closing/Consolidation of School	FCB	FCB-R	02/14/2006
Temporary School Facilities	FCC		02/14/2006
Facilities Construction	FE		02/14/2006
Naming School Facilities & Properties	FF	FF-R	12/12/2017
Board Inspection/Acceptance of New Facilities	FG		02/14/2006

Section G: Personnel

This section contains school Board personnel policies. It has two major sections—professional staff and classified/support staff. All school employees except for the superintendent/CB have policies located under General School Administration. In most cases, the category of professional is divided into instructional staff and administrators because of their different responsibilities, working year, salary schedule, etc.

Policy Title	Policy	Regulations	Exhibit	Adopted
Nondiscrimination/Equal Employment Opportunity	GBA	GBA-R		09/14/2021
Sexual Discrimination & Harassment	GBAA	GBAA-R		03/13/2007
Employee Use of Social Media	GBDA	GBDA-R		09/12/2021
Staff Ethics	GBEA	GBEA-R		11/09/2021
Employee Conduct - Disciplinary Action	GBEB	GBEB-R		03/13/2007
Staff Dress Code	GBEBA	GBEBA-R		8/9/2011
Staff Conduct with Students	GBEBB	GBEBB-R	GBEBB-E	01/13/2026
Alcohol, Drug & Tobacco Free Workplace	GBEC	GBEC-R		10/10/2023
Coaches Ejection Policy	GBED			07/18/2017
Staff Health & Safety	GBE	GBE-R		03/13/2007
Staff Grievances	GBF			07/18/2017
Employee Participation in Political Activities	GBH	GBH-1		10/09/2012
Personnel Records	GBI			03/13/2007
Staff Data Privacy	GBIA	GBIA-R	GBIA-E1 and 2	09/12/2016
Leave Policy	GBJ	GBJ-R		07/18/2017
Employee Personal/Family Illness Leave	GBK			03/13/2017
Telecommunications Responsible Use	GBM			5/9/2017
Staff Complaints	GBN	GBN-R		1/9/2018
Jury/Witness Duty	GBP			03/13/2007
Reduction in Force	GBRL			07/18/2017
Evaluation of Professional Staff - Teachers	GCAG	GCAG-R		06/14/2016
Emergency Suspension of Employees	GCBG			03/13/2007
Hiring and Promotions	GCD	GCD-R		2/8/2022
Substitutes	GCE	GCE-R		11/14/2017
Evaluation of Classified Employees	GDN	GDN-R		04/12/2022
Resignation of Classified Employees	GDPB		GDPB-E	05/10/2022

Section H: Negotiations

This section contains policies relating to the process of negotiating with staff units recognized by the school Board.

Policy Title	Policy	Regulations	Exhibit	Adopted
Employee Negotiating Organizations	HHE			03/13/2007

Section I: Instruction

This section contains policies on the instructional program—goals, basic program, special programs, instructional arrangements and resources, and testing/assessment of individual student achievement as well as the district’s instructional program. But extracurricular/co-curricular activities and guidance services are filed in Section J—Students. The policies in this section, more than in any other, will reflect the school system’s and school Board’s reason for being.

Policy Title	Policy	Regulations	Exhibit	Adopted
Instructional Goals	IA
Organization of Instruction	IE			06/15/1993
Corollary Physical Education & Athletics	IHBA	IHBA-R		10/12/2010
Support & Improve the Education Outcome of Pregnant and Parenting Students	IHBCA	IHBCA-R		04/12/2022
Public Charter School	IHBF	IHBF-R		01/11/2011
Advanced Placement Programs	IHCD	IHCD-R		10/10/2017
Field Trips	IHOA	IHOA-R	IHOA-E	05/15/2019
Class Size Policy	IIB	IIB-R		08/10/2012
Student Schedules & Course Loads	IIE	IIE-R	IIE-E	06/10/2025
IEP Audio - Video Recording	IIJ			02/14/2017
Guidance Program	IJ			06/15/1993
Library Materials Selection and Adoption	IJL	IJL-R		05/10/2011
Inquiry Decision & Reconsideration of Library Media	IJNC	IJNC-R		09/21/2010
Guest Speaker	IJOB	IJOB-R	IJOB-E	07/01/2026
Volunteer Policy	IJOC			10/11/2022
Student Progress Reports to Parents	IKAB			06/15/1993
Evaluation of Students (Grading Policy)	IKA	IKA-R		06/10/2025
Homework	IKB	IKB-R		06/15/1993
Grade Point Average	IKC	IKC-R		06/10/2025
Promotion & Retention	IKE	IKE-R		02/26/2013
Education Equity Policy	IMAA			Reviewed 05/07/2024
Service Animals	IMG	IMG-R	IMG-E	5/8/2012
Class Interruptions	IMH	IMH-R		8/1/2011
Animals on ACPS property	IMGA	IMGA-R		6/16/2026

Section J: Students

This section contains statements about students—for whom the schools exist. Section J policies deal with admissions and attendance, rights and responsibilities, conduct and discipline, guidance and counseling, and student activities.

Policy Title	Policy	Regulations	Exhibit	Adopted
Student Goals	JA			06/15/1993
Equal Educational Opportunity	JB	JB-R		09/14/2021
Bullying, Harassment or Intimidation	JBA	JBA-R	JBA-E	2/8/2022
School Attendance Areas	JC	JC-R	JC-E	01/13/2026
Early Admission	JEB	JEB-R		03/12/2024
Attendance Policy	JED	JED-R	JED-E	06/11/2024
Student Rights & Responsibilities	JF			06/15/1993
Resident and Non-Resident Eligibility	JFA	JFA-R	JFA-E	7/1/2025
Telehealth For Students Policy	JHCG	JHCG-R	JHCG-E	06/10/2025
Student Awards and Scholarships	JI			06/15/1993
Student Dress	JICA	JICA-R		1/8/2002
School-Sponsored Student Media	JICE	JICE-R		12/11/2018
Substance Abuse by Students	JICH	JICH-R		04/12/2016
Weapons in School	JICI	JICI-R		5/9/2023
Cell Phones	JICJ	JICJ-R	JICJ-E	07/15/2025
Student Search & Seizure Arrest & Questioning on School Property	JIH	JIH-R		07/01/2026
Use of Handheld Metal Detectors	JIHC			07/01/2026
Information Technology Responsible Use	JIK	JIK-R		08/14/2018
Fundraising	JJE			09/10/2019
Academic and Conduct Standards for Participation in Athletics	JJIC	JJIC-R	JJIC-E	05/27/2025
Minimum Standards for Participation in Extracurricular Non-Athletic Activities	JJJ	JJJ-R		01/12/2017
Student Discipline	JK			04/28/2020
Student Registered Sex Offenders - Entry on School Property	JKCA	JKCA-R		10/15/2024
Epinephrine Policy	JLCEA	JLCEA-R		10/17/2012
Food Allergy	JLCEB	JLCEB-R	JLCEB-E	04/23/2015
Automated External Defibrillator	JLCEC	JLCEC-R		11/10/2015
Naloxone Policy	JLCED			02/01/2018
Sun Safety	JLCEE		JLCEE-E	09/24/2018
Behavioral Threat Assessment Policy	JLDAC	JLDAC-R		02/13/2024
Threat Assessment Team Policy	JLDAD	JLDAD-R		01/16/2024
Gangs, Gang Activity, & Similar Destructive or Illegal Group Behavior	JLDBA	JLDBA-R	JLDBA-E	06/15/2011
Homeless Children and Youth	JLG	JLG-R		10/15/2024
Student Financial Obligations	JN			05/21/2018
Collection of Money Student - Meal Charges	JQA	JQA-R		7/27/2011
Student Data Privacy	JRA	JRA-R	JRA-E1 & E2	06/08/2021
Directory Information	JRB	JRB-R		12/08/2015

Section K: School/Community/Home Relations

This section contains statements on relations with the general public, community organizations, public agencies, and families. Policies on relations with other educational agencies and groups are located in Section L. Section K includes policies on the school system’s parent involvement efforts; the public information and crisis management programs’ community use of school facilities; advertising and solicitations in schools; and the expression of concerns and resolutions of complaints by the public. Two special sequence of codes are available for recoding operational relationships with various community organizations and governmental agencies. Because school, community, and home relations overlap extensively with other major areas of school operations, there are more than the usual number of policies whose content will be included in other sections of a policy manual.

Policy Title	Policy	Regulations	Exhibit	Adopted
School Community Relations Goals	KA			06/15/1993
Parent - Guardian Observation of Students	KB	KB-R		12/14/2021
Public Gifts/Donations	KCD	KCD-R	KCD-E	4/9/2019
Public Information & Communication	KD	KD-R		12/10/2013
Access to Public Records	KDB	KDB-R		07/14/2015
School System Sponsored Media	KDC			04/17/2012
Responding to Inquiries & Complaints from the Public	KE	KE-R	KE-E	12/13/2022
Trespass or Willful Disturbance	KFA		KFA-E	09/10/2024
Community Use of School Facilities	KG	KG-R	KG-E	07/17/2018
Registered Sexual Offenders	KIA			12/10/2024
Advertising	KJ	KJ-R		11/13/2014
Distribution and Display of Materials & Announcements	KJB	KJB-R		07/14/2015

Section L: Education Agency Relations

This section contains statements that concern the school system’s relationships with other education agencies and organizations—other school systems, regional or service districts, private schools, colleges and universities, educational research organizations, and state and national educational agencies.

Policy Title	Policy	Regulations	Exhibit	Adopted
Chapter I - Comparability	LH			06/15/1993

Questions? Contact Information

Nicole Frost | Executive Assistant | 301.759.2038 | [email protected](opens in new tab)